The Online Learning agreement
is an essential and mandatory part of the Erasmus+ programme. The agreement states
the courses you plan to take at your host university. Please note that it does
not replace your pre-approval of credit transfer from www.merit.dtu.dk
It is your responsibility to fill out the OLA and to
have it signed. There are three parties involved: Yourself, DTU, and your host
university.
Who needs to sign and when is the deadline?
The Online Learning Agreement must be signed at the latest by the start of
the semester abroad and must be updated in case of changes to the course
selection. Please note that DTU cannot sign your learning agreement until all
courses have been pre-approved by DTU merit.
How does it
work?
We recommend that you start by
reading the Online Learning Agreement Guide before filling your OLA.
Pre-approval:
All courses on the OLA must be
pre-approved by DTU merit before you can fill out the online Learning
Agreement. Apply for pre-approval (forhåndsmerit) at www.merit.dtu.dk
Create account:
• Create an account with your
DTU student email at https://www.learning-agreement.eu/
• Register with Edugain, find DTU in the drop down menu, and activate your
account (check your spam filter for activation email).
• Fill out the learning agreement via the webpage
Fill out the OLA:
- Go to https://www.learning-agreement.eu/ and log in.
- Choose “My Learning Agreement”
- Click “Create New”
- Choose “Semester Mobility”
- Fill out the form (6 steps) – (see the step-by-step
OLA guide for a detailed description)
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Academic Year
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The academic year of your
exchange semester
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E-mail
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Your DTU-student e-mail
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ISCED Field of Education
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Engineering and Engineering
Trades (0710)
(or as
instructed by host institution)
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Study Cycle
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Your study cycle (at DTU) at
the time of the exchange
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Sending Responsible Person
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Your DTU International
Partnership Manager (see nomination letter)
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Sending Administrative Contact Person
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Leave blank or insert erasmus@dtu.dk
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Receiving institution
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Choose the country and the
university via the “Choose”-button
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Receiving Responsible Person
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As instructed by host
institution. (If information about the contact person is unavailable, please
write the name and email of the Erasmus Coordinator or the International
office/incoming mobility office at the receiving institution).
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Receiving Administrative Contact Person
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Leave blank or insert the
contact email for incoming mobility (your point of contact for the
application to your host university).
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Planned start and end of the
mobility
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Months and year outlining
your exchange semester
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TABLE A:
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(Courses you plan to take at
the host institution)
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Component Title
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Course title
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Component code
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Course code (if not
code, insert “xxx”)
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Number of ECTS
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Number of ECTS for
each course
If you need to add more
courses, press “+ Add subject”
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TABLE B:
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(How courses in table A
transfer to DTU according to your pre-approval)
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Component Title
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The group you transfer
to (e.g. “Electives” or “Programme Specific”)
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Component code
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”xxx”
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Number of ECTS
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Total number of ECTS
transferring to this group.
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Table C
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Skip this section
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Commitment
|
Sign and submit your OLA to
send it for approval at DTU and host institution.
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The total number of
ECTS credits (or equivalent) in Table B should correspond to the total number
of ECTS credits (or equivalent) contained in Table A and the registration of
the courses as outlined in your pre-approval.
You will receive an
email when both DTU and the receiving institution have approved your Learning
Agreement. Once your online learning agreement has been signed by
all three parties, please download the document and upload the pdf to your
Erasmus+ application on Beyond Borders.
If you host institution is not connected to the OLA system, please contact erasmus@dtu.dk
If the OLA
is declined
If DTU or your host university asks you to change
something in your OLA you will receive an email. Log in to the OLA system and
choose “Edit your OLA”.
You will find the comment on what to change under section 6 (under the box
where you sign and submit your OLA”. Make the required changes, sign and re-submit.
What if
some courses change?
If courses change
during the semester both the pre-approval and the OLA should be updated. It is
important that you update both as soon as you know your final course choice. The new/revised
OLA must then again be signed by you, DTU and your host university. The signed
document should then be uploaded to your Erasmus+ grant application under the
action ”Confirmed Online Learning Agreement”.
Within five weeks after
the start of the semester changes can be made to the existing OLA. All changes
should be indicated in Tables A2, B2 and when applicable C2, while Tables A, B
and C should not be modified. Please remember that all courses must be
pre-approved by DTU merit before your OLA can be signed.
In case of later
changes/additions to the OLA, it will be necessary to start a new OLA
containing all courses taken during the semester abroad.
ESI - European Student Identifier
ESI is a
digital identifier enabling students to uniquely identify themselves when they
access student mobility services online. If your host university asks for your
ESI, you can find it here:
- Login to your Online Learning Agreement
- Go to “My Account”
- Choose “My Personal Information”
Here you can see your European Student Identifier (6 digits).
Questions?
For questions not addressed in
the guide, please contact erasmus@dtu.dk