Departure
Confirmation
When your semester finishes
(and before you go home) the host university must sign a 'Departure Confirmation' to confirm that the stay
has taken place and state the actual start and end date. You received the
departure confirmation template together with your grant agreement.
Please note that date of signature cannot be more than 5 days prior to the end
of your stay.
The signed Departure Confirmation should then be uploaded to your grant
application on Beyond Borders.
The dates on the departure confirmation will be used for the final calculation
of your grant period (and size) made before the payment of the 2nd rate.
Travel Documentation
It is a requirement in order
to receive the Erasmus+ grant that the student is physically present in the
host country. You may be asked to document your travels/stay abroad, so make
sure to keep your travel itinerary and/or proof of paying rent abroad. his can
for example be your plane tickets.
If you need to leave the host country before the end of the semester due to
sudden illness, accident or other serious situation beyond your control, please
contact erasmus@dtu.dk immediately. Make sure
to save documentation (e.g. messages from the host university or local
authorities) for evaluation of possible Force Majeure.
EU-survey
At the end of your semester
abroad, you will receive a link to an EU-survey (check your spam filter
regularly). Answering the survey is mandatory for all Erasmus+ students. When
you have answered it, please indicate this in the “EU-survey” action in your
grant agreement on Beyond Borders.
If the process of final credit
transfer/recognition is not completed by the time you answer the survey, the
system will issue a follow-up survey regarding this. In this case both surveys
must be completed before the action in beyond borders can be approved.
Payment of the second instalment
When we have received and
approved your EU-survey and departure confirmation, the payment of the second
instalment will be prepared.
If we do not receive the required documentation from you within the assigned
deadline, you may be asked to repay all or parts of your grant.
Final
Credit Transfer
As soon as you receive your
official transcript from your host university, you should apply for final
credit transfer via www.merit.dtu.dk
When you have received the decision letter from DTU merit, please upload it to
your grant application and indicate the total number of ECTS transferred. If
you fail to transfer the credits obtained during your semester abroad or if you
fail to transfer the required minimum of 20 ECTS, you may be asked to pay back
your Erasmus+ grant.
If for some reason, you will not be able to transfer 20 ECTS, it is therefore
important that you contact erasmus@dtu.dk